How to Get Reimbursed

In order to receive funding from ASNMSU, you or your organization must have an ASNMSU Senator Sponsor and pass your bills through the three committees in ASNMSU, in addition to the ASNMSU Senate as a whole. Senate meetings are held every other Thursday; however, attendance is not required to receive funding.

The ASNMSU Senate President will delegate your bill to a senator that he sees fit unless you have a specific Senator you would like to request to spearhead your bill. The Senator authorizing your bill will be your primary point of contact for your reimbursement.

View the Senate Roster
Important: ASNMSU Uses a Reimbursement Model

ASNMSU mostly reimburses students for trips, so your organization must have the proper amount of funds to pay for your travels upfront. If approved by the ASNMSU Senate, ASNMSU will reimburse your organization. Be sure to keep copies of all your receipts as they will be required by the comptrollers.

Funding Requirements

1 to 4 Constituents

  • Community Service: 4 hours are required for every $3,000 requested (can be on-campus, off-campus, or a mix of both).
  • FPW Workshop: For bills covering 1 to 3 constituents, the individuals may complete the Financial Procedures Workshop (FPW) themselves. For bills covering 4 constituents, both the organization's President and Treasurer must complete it.

5+ Constituents

  • Community Service: Must collaboratively complete 6 off-campus hours AND 2 on-campus hours for every $1,000 being sought.
  • Advisor Letter: An official Advisor letter is required.
  • FPW Workshop: The Financial Procedures Workshop (FPW) must be completed by both the Treasurer and President of the organization.
Competition Funding

If you are requesting funding for a competition, proof of the competition must be provided. Acceptable examples include an official acceptance letter, an event schedule, a tournament bracket, or a trophy.

Senate Funding Request Forms

ASNMSU Senate Bill Request Form

Click the link above to open and download the ASNMSU Senate Bill Request Form. Fill this out and save it to be used as documents needed for the reimbursement process.

Undergraduate Council Appropriation Form

This document is used by the College Councils for their appropriations to student organizations. Please fill this out as directed.

Community Service Form

Please use this form to verify your community service hours. Once completed, please email this to the chair of the ASNMSU Credentials & Archives Committee via asnmsuca@nmsu.edu as well as the ASNMSU Comptroller at asnmsuc@nmsu.edu.