ASNMSU funds student organizations and individual students through a reimbursement model, most often for conference and competition travel. To receive funding, your bill needs an ASNMSU Senator sponsor and must pass the three Senate standing committees, as well as the full Senate. Senate meetings are biweekly on Thursdays at 6:00pm. However, attendance is not required to receive funding.
The ASNMSU Senate President Pro Tempore will delegate your bill to a Senator, unless you already have a Senator you prefer to work with. That Senator will be your main point of contact throughout the rest of the process.
Your organization pays all reimbursable expenses upfront, and ASNMSU reimburses your organization after your bill is passed by the Senate. Keep copies of every receipt. They will be required by the Comptrollers near the end of the process.
Start by Talking to a Senator
The requirements for your specific bill depend on factors like the amount requested and the number of attendees for a conference or competition. The fastest way to get the correct answers is from an ASNMSU Senator. Reach out to a Senator from your college, or to the ASNMSU Senate President Pro Tempore, and they will tell you which forms and requirements apply to your reimbursement request, as well as help find a suitable Senator sponsor for your bill.
Forms and Documents
Senate Reimbursement Checklist
Start here. This page lists the items and documents needed for most reimbursement requests. Most of these items can be turned in to your bill's Senator sponsor. This checklist may not be exhaustive, so contact your Senator sponsor for the most accurate list of items necessary for your reimbursement request.
Download the ChecklistInitial request form, detailing required information about the reimbursement request, such as the name of the conference/competition and the names of your organization's attendees.
Acknowledgment of rules and regulations, the non-compliance of which may result in the forfeiture of allocated funds. Must be read and signed.
Detailed training manual for the reimbursement process, covering topics like funding restrictions, receipt requirements, proof of attendance requirements, and important deadlines. Must be read and signed by all required individuals.
Form to track necessary community service hours for your organization's reimbursement request. One form tracks up to 15 participants and one service project.
A template for your Advisor Letter, showing an example of the necessary details to be included. Contact your Senator sponsor for the exact information needed for your bill.
Required to be completed for travel outside the United States.
For questions about the status of your reimbursement bill, contact your Senator sponsor, or the Senate President Pro Tempore at garell24@nmsu.edu. For specific questions about your organization's funding eligibility, please contact the ASNMSU Comptroller's department at asnmsuc@nmsu.edu.
